Hunt Club Homeowners Association Meeting Minutes

Date and Time of Meeting: Thursday, November 12, 2009 at 7 p.m.

Location: Shorewood Village Hall, One Towner Center

Prior to the meeting, copies of the Covenants, Bylaws, and Treasurer's Report were made available and a sign in sheet was circulated.

1.   Stevan Brockman began the meeting with the President's Report that included the following items:

  • 164 of 165 lots are built out. The owner of the remaining lot at 1208 Ranchwood Drive has no plans for construction at this time. The association is working with the village to require the owner of the lot to install a sidewalk continuous with the adjacent properties.
  • This year the Association Architectural Review Committee had requests submitted for:
  • - 1 Gazebo and Deck
  • - 2 Fences
  • - 1 Pool Outbuilding
  • It was announced that the Hunt Club's Jill Forkal was the 2008 Valedictorian at Minooka High School.
  • Parts of Buckingham Place were resurfaced this year and Wales Court and Hunter Drive will be done in 2010.
  • The village was approached regarding replacement of the street lights with the decorative style now required in new construction. The cost was estimated in excess of $87,000 and there were no funds available in the budget to cover the additional expense at this time.
  • The village began a "Drive 25 - Keep Kids Alive" campaign. Fifty signs were purchased to place in high traffic areas. The Hunt Club donated $325 toward the purchase of the signs of which 10 were placed in the Hunt Club along Buckingham Place for several weeks.
  • Installing lights at the Ranchwood entryway is still a goal of the association when the cost is a less significant portion of the association's cash reserve. Obtaining electric service on both sides of the street from the overhead lines remains the biggest factor in the cost.
  • Discussions have been held with the Village on the creation of a Tot Lot on the western edge of the Retention Pond south of the Hunt Club. Due to changes in drainage over recent years, and additional fill to be brought in, flooding would not be an issue in the area proposed. It was pointed out to the Village that each a fee was collected from each house during development to fund a Tot Lot. The Village indicated that developer money was used for the Four Seasons Park and that no additional monies are available at this time to purchase playground equipment and insurance.
  • The new Village Center is constructing park benches as part of a veteran's memorial and is looking for individuals and organizations as sponsors. Mr. Brockman suggested the Homeowner's Association sponsor a bench at a onetime cost of $5000. A show of hands from the Directors and those in attendance was favorable to the suggestion.
  • It was noted that the improper placement of garbage cans continues to be a problem in the subdivision. The association covenants require garbage cans be stored such that they are not visible from the street. Letters were sent out to 20 homeowners that consistently violate this covenant, showing a lack of consideration of their neighbors and detracting from the general appearance of the neighborhood.
  • A review of the Hunt Club website (www.huntclubhomeowners.org) indicated several items required updating. While David Kapinus took an action to update the information on the site, he pointed out he was glad for the feedback since it meant people were visiting the site.
  • Based on requirements in the association by-laws, elections for Directors are overdue. Any homeowner wishing to be a director can contact any of the current directors to get their name added to the ballot. An election will be held in 2010.

2. David Kapinus (Treasurer) provided a report of the association income and expenses to date. A copy of the report can be found on the "Financial" page of the association website.

3. The meeting was opened for general questions, comments, and discussion.

  • A suggestion was made to hold a 20th anniversary association dinner at Louie's Chop House during the winter season to promote a sense of neighborhood and community.
  • The continued use of our handmade recycled meeting notice sign prompted the suggestion to develop a more aesthetically pleasing permanent type information marquee.

 4. Prior to adjournment, the following items were identified for follow-up:

  • Continue to pursue installation of a sidewalk at 1208 Ranchwood Drive
  • Continue to pursue installation of lights at the Ranchwood entryway
  • Continue plans for sponsoring a veteran's memorial park bench
  • In the next homeowner mailing, include a reminder regarding storage of garbage cans
  • Update information on the association website
  • Conduct election of directors in 2010
  • Investigate availability, cost, and interest in an association dinner banquet
  • Improve the signage used for association announcements

5. The meeting was adjourned at 8:30 p.m.

Attendees:

Directors

Stevan Brockman

David Kapinus

Rick Shroba

Thomas Moore

 

Homeowners

Eric Davis

John J. Heil Sr

Robert Bayr

Bill R. Garrison

Jason Rodriguez

Jeff Grygiel

Robert Munday

Scott O'Connor

Carolyn Johnston

Debbie Brockman